Procurement files that AI prepares and the officer signs.
For the unit that promotes a contract at a town council: AI extracts the data from the source documents, calculates the budget and drafts the report and the specifications; the system will not move on if a requirement is missing, and a person validates every step.
Pilot- 16 guided screens
- Blocks per requirement
- Word and Excel
- Each council’s name and coat of arms
The principle
AI prepares. A person decides.
Automating a procedure does not mean taking control away from whoever is accountable for it. That is why Fenix splits the work like this:
- AI
Prepares
Reads the source documents, extracts the data, runs the calculations and drafts the documents.
- Person
Reviews
Checks and corrects what the AI extracted before it is used in any document.
- System
Guards
If a requirement is missing, the procedure stops and says exactly what is missing.
- Person
Decides
Validates each step and produces the final result once everything is in order.
Run Public procurement · Town councils
From case file to exportable package, without skipping a requirement.
The department promoting a contract prepares its case file in Fenix from start to finish: AI extracts the data from the source documents, calculates the budget and drafts the documents, and the system locks progress when something is missing.
- 16 screens
- Requirement locks
- Word and Excel
- Own name and coat of arms
Case file package
- Justification report · Word Ready
- Technical specifications · Word Ready
- Budget calculation · Excel Ready
- Insufficient-resources report · Word Missing
The package is not generated until the missing report is complete.
Public procurement case files
The whole case file in one guided journey.
Designed for the department that promotes the contract: it always knows where the case file stands, what is missing and which document each step produces.
16 guided screens
The case file moves forward in order, from the source data to the final package. You can always see where it stands and what is left.
AI extraction and human review
AI reads the source documents and proposes the data. The person in charge reviews and corrects it before it is used.
Locks that stop progress
If a report, a mandatory field or a justification is missing, the case file stops and explains what has to be completed.
Word and Excel documents
Documents come out in editable formats, ready to review, sign and process through the usual channels.
Exportable final package
Once everything is complete, the case file downloads as a single package with all its documents.
Each council’s name and coat of arms
Every body works with its own identity: its name and coat of arms appear on the screens and in the documents.
Which process would you like to stop doing by hand?
Tell us how you handle it today. In a thirty-minute demo we show you a similar case and, if your process is unique, how we would build it on the same engine.